Class 12 SP Letter for Repayment of Deposit: Format & Solved Draft (Chapter 8)
Master the official format and scoring guidelines for the Class 12 Secretarial Practice (SP) letter on the Repayment of Deposit on Maturity tailored for the Maharashtra State Board (HSC) Commerce examination. Under Chapter 8 (Correspondence with Depositors), drafting a formal letter informing the depositor about the refund of their principal amount along with the final interest is a highly anticipated practical question in Question 7 (Letter Writing), carrying a direct weightage of 5 marks. Below, you will find the official board exam scenario, step-wise marking breakdown, statutory legal provisions under the Companies Act, 2013, and a textbook-accurate solved model answer.
Statutory Rule (Section 73 & 74, Companies Act 2013): Repayment of deposit implies the return of the principal borrowed amount along with any pending interest to the depositor on the maturity date. A company is legally bound to repay deposits on time. Failure to repay deposits on maturity attracts severe penalties from the National Company Law Tribunal (NCLT), including heavy fines and potential prosecution of the company's officers.
HSC Board Examination Question Scenario
In the HSC examination, this question is typically framed as follows:
"Draft a letter to a depositor regarding the repayment of his / her fixed deposit on maturity, enclosing a Cheque / Demand Draft for the total payable amount."
Official HSC Step-Wise Marking Breakdown (5 Marks)
Examiners evaluate secretarial correspondence based on structural layout and accurate statutory procedures:
| Component | Required Exam Content | Marks |
|---|---|---|
| Letterhead & Layout | Company Name, Registered Address, 21-digit CIN, Phone, Email, Website, Ref. No., and Date. | 1 Mark |
| Inside Address & Subject | Depositor's Name, Address, concise Subject Line, and formal Salutation. | 1 Mark |
| Body of the Letter | Acknowledgment of discharged FDR, Board resolution, repayment schedule table (Principal + Interest), and banking details. | 2 Marks |
| Sign-off & Enclosures | Complimentary close ("Yours faithfully"), Secretary signature block, and Enclosure (Cheque / Demand Draft). | 1 Mark |
| Total Marks | Question 7 (Attempt Any 2 Letters out of 3 = 10 Marks Total) | 5 Marks |
Solved Model Answer: Letter for Repayment of Deposit on Maturity
HORIZON TEXTILES LIMITED
Registered Office: 55, Textile Park, Bhiwandi, Thane - 421302.
CIN: L17120MH2012PLC456789
Phone: 02522 - 277889
Email: deposits@horizontextiles.com
Website: www.horizontextiles.com
Ref. No.: HTL/DEP-REP/34/2026-27
Date: 25th November 2026
To,
Mrs. Sunita S. Kulkarni,
22, Lotus Apartments, M.G. Road,
Kalyan (West) - 421301.
Subject: Repayment of Fixed Deposit on Maturity.
Dear Madam,
This is to formally acknowledge the receipt of your original Fixed Deposit Receipt (FDR No. 2045) duly discharged by you along with the application for repayment. Your fixed deposit of ₹ 50,000/- kept with our company for a tenure of 24 months is due for maturity on 30th November 2026.
I am directed by the Board of Directors to inform you that in the Board Meeting held on 15th November 2026, a resolution was passed to repay the matured deposits to the respective depositors.
We are pleased to enclose herewith a Cheque No. 885542 dated 30th November 2026 drawn on HDFC Bank, Bhiwandi Branch, for the total repayment amount due to you. The details of the repayment calculation are set out in the schedule below:
| FDR No. | Principal Deposit Amount (₹) | Final Interest Amount (₹) | TDS Deducted (₹) | Net Repayment Amount (₹) |
|---|---|---|---|---|
| 2045 | 50,000.00 | 4,250.00 | Nil | 54,250.00 |
(Calculation: Principal ₹ 50,000 + Final Interest ₹ 4,250 = Total Payable ₹ 54,250)
Please detach the enclosed cheque and present it to your bankers for encashment. We sincerely thank you for the trust and confidence you have placed in our company and hope for a continued financial association in the future.
Thanking you.
Yours faithfully,
For Horizon Textiles Limited
(Signature)
Ms. Priya Kadam
Company Secretary
Encl: Cheque No. 885542
Examiner's Secret: 3 Critical Points for Scoring Full Marks
- Acknowledge the Discharged FDR: A company cannot release the principal amount unless the depositor surrenders the original Fixed Deposit Receipt with their signature across a revenue stamp. You MUST mention the receipt of the "duly discharged" FDR in the very first paragraph.
- Clear Arithmetic in Table: The table must clearly separate the Principal Amount and the Final Interest Amount, showing their sum as the Net Repayment Amount.
- Mandatory Enclosure Line: Always write
Encl: Cheque / Demand Draft No. ...at the bottom-left margin, as physical repayment is the core objective of this letter.
Frequently Asked Questions (HSC Board Exam FAQs)
1. What happens if a company fails to repay deposits on maturity?
If a company fails to repay the deposit or part thereof on the maturity date, the depositor can file an application with the National Company Law Tribunal (NCLT). The NCLT can order the company to repay the deposit along with penal interest and impose heavy fines on the defaulting officers.
2. Can a depositor claim premature repayment of their deposit?
Yes, a company may permit premature repayment of deposits at the request of the depositor, subject to certain statutory lock-in periods (usually 6 months) and a penal deduction (usually 1% to 2%) from the agreed rate of interest.
3. Why is a 'discharged' receipt necessary for repayment?
A discharged receipt acts as legal evidence that the depositor has officially relinquished their claim against the company upon receiving the full and final settlement of their dues.