Balbharati solutions for Secretarial Practice 11th Standard HSC Maharashtra State Board chapter 3 - Formation of a company [Latest edition]

Chapter 3: Formation of a company


Select the correct answer from the options given below and rewrite the statement:


A company is __________.

OPTIONS

a human being

an artificial person created by law

an natural individual


SOLUTION

A company is an artificial person created by law



___________ are the persons who undertake the process of formation of a company.

OPTIONS

Promoters

Directors

Registrar of companies



SOLUTION

Promoters are the persons who undertake the process of formation of a company.



A_______ company needs minimum two or more members.

OPTIONS

Public

Private

One person Company



SOLUTION

A Private company needs minimum two or more members.



In a public company there must be minimum _________ or more members.

OPTIONS

one

two

seven



SOLUTION

In a public company, there must be minimum seven or more members.



___________ Refers to contracts entered into by the promoters on behalf of a proposed company.

OPTIONS

pre-incorporation / preliminary contracts

 fiduciary contracts

memorandum of association.



SOLUTION

pre-incorporation / preliminary contracts refers to contracts entered into by the promoters on behalf of a proposed company.



A director must have a ________ to be appointed as a director of a company 

OPTIONS

PAN

DIN

CIN


SOLUTION

A director must have a DIN to be appointed as a director of a company 



____________has a 21 digit alpha numeric code which is unique number assigned to every company at the time of incorporation.

OPTIONS

PAN 

DIN

CIN



SOLUTION

CIN has a 21 digit alpha numeric code which is unique number assigned to every company at the time of incorporation.



__________is a document which invites the public to buy the shares of a company. 

OPTIONS

articles of association

prospectus

certificate of incorporation



SOLUTION

 prospectus is a document which invites the public to buy the shares of a company. 



Match the pairs.

Group ‘A’

Group ‘B’

a) Minimum 7 members

1. Persons who conceive the idea of setting up a company

b) DIN

2. Public company

c) Preliminary contracts

3. Promoters

d) Fiduciary duties towards the company

4. Eight Digit alphanumeric number

e) CIN

5. Private company

 

6. Unique number assigned to each Director

 

7. ROC

 

8. 21 digit alphanumeric code number

 

9. One Person Company

 

10. Contracts entered by Promoters with third parties



SOLUTION

Group ‘A’

Group ‘B’

a) Minimum 7 members

Public company

b) DIN

Unique number assigned to each Director

c) Preliminary contracts

Contracts entered by Promoters with third parties

d) Fiduciary duties towards the company

Promoters

e) CIN

21 digit alphanumeric code number



Write a word or a term or a phrase which can substitute the following statement.


Term which means registering a company as per provisions of Companies Act, 2013


SOLUTION

Incorporation.



Persons who undertake the necessary steps to set up a company.


SOLUTION

Promoters


Term which refers to contracts entered into by Promoters with third parties on behalf of the proposed company;


SOLUTION

Preliminary contracts



The Birth Certificate of a company.


SOLUTION

Certificate of Incorporation



State whether the following statement is True or False.


A company is an artificial person.

OPTIONS

True

False



To form a Public company, there must be minimum 2 persons/promoters.

OPTIONS

True

False



Promoters are persons who take the necessary steps to set up a company.

OPTIONS

True

False



Promoters can make secret profits while setting up a company.

OPTIONS

True

False



In India, companies have to be incorporated as per the provisions of Companies Act, 2013.

OPTIONS

True

False



DSC is needed by Directors when they have to sign documents for e-filing.

OPTIONS

True

False



A company can be registered even without submitting Memorandum of Association and Articles of Association.

OPTIONS

True

False



Every Director has to quote his DIN while giving his consent to be a Director of a company.

OPTIONS

True

False



ROC issues CIN only to certain companies.

OPTIONS

True

False



All companies need Certificate of Incorporation.

OPTIONS

True

False



All companies need Certificate of Commencement of business.

OPTIONS

True

False



Find the odd one.


OPTIONS

CIN

DIN

PAN



OPTIONS

Promotion

prospectus

Incorporation of a company



Complete the sentence.


Promoters are the persons who undertake the process of _______.


SOLUTION

Promoters are the persons who undertake the process of the Formation of a company.



The document issued by the Registrar of companies when a company is incorporated is called as _______.


SOLUTION

The document issued by the Registrar of companies when a company is incorporated is called a Certificate of Incorporation.



On incorporation of a company, the ROC allots a unique identity number called as _______.


SOLUTION

On incorporation of a company, the ROC allots a unique identity number called as corporation identify the number (CIN).



On behalf of a proposed company, preliminary contracts with third parties are entered by _______.


SOLUTION

On behalf of a proposed company, preliminary contracts with third parties are entered by promoters.



Select the correct option form the given option:



Group A

Group B

Promoters

________

OPTIONS

corporate Identity Number

Reserving name of a company

formation of a company

Birth certificate of a company




Group A

Group B

___________

Certificate of incorporation

OPTIONS

Corporate Identity Number

Reserving name of a company

Formation of a company

Birth certificate of a company




Group A

Group B

CIN

_______

OPTIONS

Corporate Identity Number

Reserving name of a company

Formation of a company

Birth certificate of a company




Group A

Group B

RUN is used for

_______

OPTIONS

Corporate Identity Number

Reserving name of a company

Formation of a company

Birth certificate of a company



Answer in one sentence.


Who is promoters?


SOLUTION

A person Who undertakes and completes all the preliminary works necessary for the establishment of the company is called ‘Promoter’


What is CIN?


SOLUTION

CIN stands for Corporate Identity Number. A 21 digit alpha numeric code which is issued by Registrar of Companies (ROC) at the time of incorporation of a company.



Which company needs a Certificate of Commencement of Business?


SOLUTION

A Public Limited Company needs Certificate of Commencement of Business.



What are the Preliminary Contracts?


SOLUTION

Preliminary contracts are the contracts which are entered into by the promoters on behalf 0f the company before its incorporation with third Parties.



Correct the underlined words and rewrite the following sentence.


ROC prepares draft Memorandum and Articles of Association.

SOLUTION

Promoter prepares draft Memorandum and Articles of Association.


Certificate of Commencement of Business is like a birth certificate of a company.


SOLUTION

Certificate of Incorporation is like a birth certificate of a company.



Arrange In Proper Order:


a) Appoint First Directors

b) Prepare Draft Memorandum of Association and Articles of Association.

c) Come up with the business idea



SOLUTION

c) Come up with business idea

b) Prepare Draft Memorandum of Association and Articles of Association

a) Appoint First Directors



a) Incorporation of a company

b) Commencement of a company

c) Promotion



SOLUTION

c) Promotion

b) Commencement of a company

a) Incorporation of a company



Explain the following term/concept.


Promoters


SOLUTION

Meaning :

(1) In precise terms, a group of persons who take lead to form a company and complete all the preliminary works necessary for the establishment of the company is called promoters.

(2) They are the founders of the company. Promoters discover the business opportunity and put it in action. '

(3) They complete all the formalities that are required to start a business. They also arrange for finance through various resources.



Promotion


SOLUTION

Meaning: To bring the joint stock company into existence, 3 lot of preliminary work is needed to be completed. This includes different activities like discovering business ideas, raising finance, property and management skill and taking various decisions to form the company. The process through which a company gets formed is called company promotion.

According to Gerstenberg. The promotion is ‘the discovery of business opportunities and subsequent organisation of funds, property and managerial ability into a business concern for the purpose of making profits from the newly floated enterprise.

Stages in promotion:

(1) Discovery of an idea i.e. business opportunities.

(2) Preparing a financial plan.

(3) Preparing a draft of Memorandum of Association and Articles of Association.

(4) Entering into Preliminary contracts with third parties.

(5) Appointment of First directors.


Certificate of Incorporation


SOLUTION

Meaning: A certificate which is issued by the Registrar of Companies after its registration, signifying the birth of the company, is called the Certificate of Incorporation.

It is required to be obtained by all companies i.e. Public Limited companies as well as Private Limited companies.

Certificate of Incorporation contains

(1) the name of the company

(2) the date of issue

(3) Corporate Identity Number to indicate whether a company is listed or unlisted, industry code, state of its location, year of incorporation, ownership type and registration number.

(4) Permanent Account Number (PAN) and Tax Deduction and Collection Account Number of the company.

(5) Signature of Registrar with date and his seal.



SPICe.


SOLUTION

Meaning: SPICe stands for Proforma for Incorporating Company electronically. It is a simplified integrated process for incorporation of a company Vide rule 38 of companies (incorporation) (4th Amendment). This rule made applicable with effect from 2/ 10/2016. SPICe is to be filled for applying:

Reservation of Name of Company

Incorporation of a new company

DIN for Directors

PAN and TAN for a new company

This form needs to be submitted With Registrar of Companies (ROC).

Submission of documents: Along With SPICe form, documents like e-Memorandum of Association, e-Articles of Association other documents necessary for registration (incorporation) of company and prescribe fees required to be submitted electronically to Registrar of Companies (ROC)



CIN


SOLUTION

Meaning: CIN is an abbreviated form of Corporate Identity Number. CIN is a unique identify number, having 21 digit alpha numeric code, allotted to each company by the Registrar of Companies (ROC) at the time of issuing Certificate of Incorporation. Every company is required to quote CIN in every form and correspondence it does with other business entities. CIN indicates whether a company is listed or unlisted, industry code, state of its location, year of incorporation, type of company, and ROC’s company registration number.



Study the following case/situation and express your opinion.


Mr. Ram, Mr. Sam, and Mr. Tom who are partners have come together to convert their business into a company. They have finalized all the details about the business they want to do, capital needed, etc. However, they do not know how to proceed with the legal formalities. Hence they appoint Mr. Shah who is a Practicing Company Secretary to help them prepare documents needed for incorporating the proposed company.

a) Can Mr. Ram, Mr. Sam, and Mr. Tom convert their partnership firm into a company?

b) Name 2 most important documents needed to incorporate a company.

c) Will Mr. Shah be considered as a Promoter of the Company? Why?



SOLUTION

a) Mr. Ram, Mr. Sam and Mr. Tom can convert their partnership firm into a company. They can convert their partnership firm into a Private Company as it needs a minimum of 2 promoters/persons.

b) Memorandum of Association and Articles of Association are the 2 most important documents needed to incorporate a company.

c) Mr. Shah will not be considered as promoter 0f the company. This is because Mr. Shah Who is a practicing Company Secretary only assists the partners (promoters) in completing the legal formalities in a professional capacity.



 Mr. Talong with his 5 friends have submitted all the necessary documents for incorporation of TRIM private limited company.

a) How many minimum promoters are needed to incorporate a private company?

b) When can TRIM Private limited company be said to have come into existence.

c) Name the two most important documents that must be submitted at the time of the Incorporation of a company.



SOLUTION

a) Minimum 2 promoters are needed to incorporate a private company.

b) As soon as Registrar of Companies (ROC) issues a certificate of incorporation to TRIM private Limited company, it is said to have come into existence.

c) The two important documents viz. Memorandum of Association and Articles of Association must be submitted to the Registrar of Companies (ROC) at the time of incorporation of a company.



Sagar company limited got its Certificate of Incorporation on 1st Sept. 2018. The application for Incorporation was submitted on 16th Aug. 2018. There were 10 promoters who took the steps to incorporate the company.

a) State the date on which Sagar company limited came into existence legally?

b) On which date will the company get its Corporate Identity Number?

c) How many minimum promoters are needed for incorporating a public company?



SOLUTION

a) On 1st September, 2018, Sagar Company Limited comes into existence legally.

b) On 1st September, 2018 (the date on Which Sagar limited is issued Certificate of Incorporation), the Sagar Company Limited will get its Corporate Identity Number (CIN).

c) On 1st September, 2018 (the date on Which Sagar limited is issued Certificate of Incorporation), the Sagar Company Limited will get its Corporate Identity Number (CIN).



Answer in brief.


State the contents of Certificate of Incorporation


SOLUTION

The contents of the certificate of incorporation:

(1) The name of the company: Under this head, the Registrar of Companies (ROC) writes the name of the incorporated company approved by the Central Registration Centre (CRC).

(2) The date of issue: Under this head, the date on which ROC issues Certificate of Incorporation is mentioned.

(3) Corporate Identity Number (CIN): In this column 21 digit alpha numeric code called Corporate Identity Number (CIN) is mentioned. It is unique identity number allotted to each incorporated company.

(4) PAN and TAN of the company: Under this head, Permanent Account Number (PAN) issued by the Income T ax Department to the company is mentioned. PAN consists of 10 digit alpha numeric code. Below PAN, Tax Deduction and Collection Account Number (TAN) issued by the Income Tax Department to the company is mentioned. It consists of 10 digit alpha numeric code.

(5) Signature of Registrar with date and his seal:  Under this head, Registrar of the companies put his signature with date and seal of Registrar. It is usually in the form of name, either in full or part or in contracted form. The signature of Registrar makes the certificate of incorporation authentic and a piece of legal evidence.



State the importance of a Certificate of Incorporation.


SOLUTION

The importance of Certificate of Incorporation:-

(1) Birth Certificate of a Company: The Certificate of incorporation is similar to the birth certificate of the company. This is because the company comes into existence from the date of issuance of this certificate.

(2) Legal Person: After the incorporation and issue of a certificate of incorporation, a company becomes a legal or artificial person having a distinct personality from its members. Although it has no body, soul, and physical existence, still the company is recognised as a person in the eyes of law.

(3) Perpetual Succession: After the incorporation, a company becomes a body corporate having perpetual succession. It is created by the process of law and dissolved only by the process of law. Its existence and continuation are not affected by death, retirement, insanity or insolvency of its member or members. It has a long, stable and everlasting existence.

(4) Status: The company can sue other business entity or person for recovery of claims and can be sued upon by others in its own name.



Write a note on - Role of Promote


SOLUTION

(1) Discover the business opportunity: Promoters discover the business opportunity or idea of business proposed to be started. They collect the necessary information and test the idea i.e. to conduct the feasibility of a business idea.

(2) Resources mobilization: Promoters decide the aims and objectives of the proposed business. Amount of capital (finance) required scale of operation, etc.

(3) Prepare a draft of important documents: Promoters also draft the important documents required for incorporation of 3 companies such as Memorandum of Association. Articles of Association, prospectus, etc.

(4) Collection of capital (finance): Promoters then approach the different types of investors to collect needed finance or capital for the proposed business.

(5) Appointment of first directors: Immediately after the incorporation of a company. The promoters appoint first directors to take charge of the management of the company. Usually, promoters themselves nominate as the first directors of the company.

(6) Enter into preliminary contracts: Promoters then enter into a contract with third parties i.e. vendors, underwriters, banks, etc. on behalf of the proposed company. These contracts are called ‘preliminary contract’ or ‘pre-incorporation’

contracts; e.g. hiring of office, purchase of land. building, machinery, preparing and printing different documents, etc.

(7) Fiduciary duties towards the company: Promoters have certain fiduciary duties towards the proposed company they are setting up. They should be loyal, hardworking, and put efforts to protect and promote the interest of the proposed company. They cannot make any secret profit at the cost of the proposed company.



Draw the flowchart of steps in the promotion of a company.


SOLUTION

Flow chart of steps in the promotion:

Balbharati solutions for Secretarial Practice 11th Standard HSC Maharashtra State Board chapter 3 - Formation of a company [Latest edition]


Justify the following statement.


Certificate of Incorporation is like a Birth Certificate of a company


SOLUTION

(1) a certificate in the prescribed form issued by the Registrar of Companies to the company after its registration, signifying its birth is called the Certificate of Incorporation. A Certificate of the corporation is like a Birth certificate of the company because the company came into existence from the date of the issue of a certificate of incorporation. It is legal proof of the fact that the company is incorporated.

(2) After getting the certificate of incorporation, a company becomes a legal or artificial person having a distinct identity or personality. Although it has no body, soul, and physical existence, still recognized as a person in the eyes of law. After incorporation, the company gets separated from its members. It becomes a body corporate having a perpetual succession from the date of its incorporation.



Every Company on incorporation gets a CIN


SOLUTION

CIN Is the Corporate Identity Number of a company. CIN shows whether a company is a listed company or unlisted company, industry code number, state of its location, year of incorporation, type of company, and registration number given by ROC. So, CIN becomes the company’s unique identity number. Every incorporated company is required to quote CIN in every form and correspondence required in the course of business. CIN number is also required to obtain various permission from different authorities. So without a CIN number, the running of a business is not possible.


Promoters play an important role in the formation of a company.


SOLUTION

(1) In the words of Justice Cockburn, a promoter is the one who undertakes to form a company with reference to a given project and sets it going and takes the necessary steps to accomplish that purpose. Promoters are the expert entrepreneurs and may have gained deep knowledge of related business activities. They bring together land, labor, capital, management skill, etc. and complete all the preliminary works to establish the company.

(2) They are the men of imagination and resources. They see the opportunities of business and grab them more easily. They conceive the idea of starting a business, plan for the formation of. Company and actually bring the company into existence. Promoters play an important role in the formation of a company.



Answer the following question:


Explain briefly the steps involved in the incorporation of a company


SOLUTION

Following steps are undertaken to incorporate a company :

(1) Obtain Digital Signature Certificate (DSC): Digital signature is a signature of a person in digital (electronic) form. A digital signature is used to sign on e-documents. DSC is required for the persons authorised to sign e-documents. Promoters and the first directors of the proposed company are required to obtain DSC by making an application to the certified authority.

(2) Register DSC in the name of the Director with the Ministry of Corporate Affairs (MCA): The promoters and the first directors have to register their DSC with the MCA. MCA records and maintains the details such as their DIN, personal details, etc. of every promoter and director.

(3) Obtain Director Identification Number (DIN): Every director who is appointed by the promoters must have DIN i.e. Director Identification Number. The proposed directors and promoters, who do not have their DIN, have to apply for DIN in electronic form SPICe 32 at the time of incorporation.

(4) Apply for Reservation of Name: The promoters have to obtain approval for the proposed name of the company from the Central Registration Centre (CRC) by an ailing form called RUN (Reserve Unique Name) with the prescribed 'fees through MCA portal (www.mca.gov.ln). After verifying the database, CRC gives its approval for the proposed name and reserve the name for a period of 20 days from the date of application.

(5) Finalize Memorandum of Association and Articles of Association: For incorporation of the company, promoters have to submit two important documents viz. Memorandum of Association and Articles of Association. Memorandum of Association lays down the aims and objects of the company and Articles of Association contains information regarding the internal management of the company. The promoters take help of professionals such as legal experts, C.A., company secretary, etc. to finalize the draft Memorandum of Association and Articles of Association promoters have to send a copy of Memorandum of Association and Articles of Association to one or more stock exchanges If such pr0posed company wants to be a listed company.

(6) Signing, stamping and dating of Memorandum and Articles of Association: The subscribers to Memorandum of Association must sign the Memorandum of Association and Articles of Association in the presence of at least one witness who has to attest the signatures and sign. The names, descriptions, addresses, occupations, etc. of the subscribers and witnesses are mentioned on the Memorandum of Association and Articles to be stamped as per the provisions of the Indian Stamp Act, 1899. Due stamp duty is required to be paid at the time of Incorporation.

(7) Preparing other necessary documents: A written consent of the Directors or promoters to act as first directors of the company. Such written consent must be in the prescribed format as per Companies Act, 2013, and must be duly signed by each director or promoter. The details of the manager, secretary, etc. should be recorded for filling purposes. A statutory declaration should be taken from the subscribers and first directors that they have not convicted of any offence in connection with the promotion, formation and management of any company during the preceding 5 years. They also have to give written undertaking that all the documents filed with Registrar are correct, true, and complete.

(8) Address for communication and notice of Registered office address: At the time of incorporation, promoters have to give an address for communication. A company is required to have a registered office within 30 days of incorporation.

(9) Obtain a statutory declaration: A statutory declaration stating that all the legal requirements of the Act necessary for the incorporation have been complied with. This declaration must be signed by an advocate, practicing company secretary, a Cost Accountant or Chartered Accountant, etc. who are engaged in the formation of the company.

 (10) Filling of application and documents for Incorporation of a company with R0C: Promoters have to submit an application to the Registrar of Companies (ROC) in the prescribed form along with all the necessary documents and prescribed fees for incorporation.

(11) Obtaining Certificate of Incorporation: The Registrar of Companies (ROC) will, then, scrutinize the documents and, if they are in order. He will enter the name of the company in the Register of Companies and will Issue a Certificate of Incorporation.



Promoters play an important role in the formation of a company. - Explain.


SOLUTION

1) In the words of Justice Cockburn, a promoter is the one who undertakes to form a company with reference to a given project and sets it going and takes the necessary steps to accomplish that purpose. Promoters are the expert entrepreneurs and may have gained deep knowledge of related business activities. They bring together land, labor, capital, management skill, etc. and complete all the preliminary works to establish the company.

(2) They are the men of imagination and resources. They see the opportunities of business and grab them more easily. They conceive the idea of starting business, plan for the formation of the company, and actually bring the company into existence. Promoters play an important role in the formation of a company.


Balbharati Solutions for Secretarial Practice 11th Standard HSC Maharashtra State Board Chapter-wise List - Free

Chapter 1: Secretary

Chapter 2: Joint Stock Company

Chapter 3: Formation of a company

Chapter 4: Documents related to formation of a company

Chapter 5: Members of a company

Chapter 6: Directors and Key Managerial personnel of a company

Chapter 7: Company Meetings - 1

Chapter 8: Company Meetings - 2

Chapter 9: Business Communication Skills of Secretary

Chapter 10: Correspondence with Directors

Chapter 11: Correspondence with Banks

Chapter 12: Correspondence with Statutory Authorities


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