Formal Illness Leave Letter to Office Manager / HR (Solved)
Are you preparing for your Class 10 or Class 12 English Board Exams? While school leave letters are common, board exams sometimes test your ability to write professional workplace correspondence in the Writing Skills section. Today, we are looking at the 19th highly expected topic from our Top 20 list: a Formal illness leave letter to your Office Manager or HR requesting a sick leave of three days. Below is a cleanly formatted and fully solved example to help you practice professional etiquette and secure a perfect score!
Exam Tip 💡: Writing a leave letter for an office is different from writing one to a school Principal. To score full marks in "Content", always mention your Employee ID, specify the exact dates of your absence, state that you have handed over urgent tasks to a colleague, and mention that a medical certificate is enclosed.
Question: Formal Illness Leave Letter for Office
You are Naveen/Nandhini, working as a Software Developer at TechNova Solutions, Chennai. You have been diagnosed with a severe viral fever and the doctor has advised complete rest. Write a formal letter to your HR Manager requesting sick leave for three days.
Sample Solution:
Naveen Kumar,
Software Developer (Emp ID: TN-405),
IT Department,
TechNova Solutions,
Chennai - 600113.
Date: November 6, 2026
To,
The HR Manager,
TechNova Solutions,
Tidel Park, Taramani,
Chennai - 600113.
Subject: Request for three days of sick leave due to viral fever.
Respected Sir/Madam,
I am writing this letter to formally request you to grant me sick leave for three days, from November 6, 2026, to November 8, 2026.
Since last night, I have been suffering from a severe viral fever and body ache. I consulted my family physician this morning, and he has strongly advised me to take complete bed rest for the next three days to recover fully and avoid spreading the infection in the workplace.
I have already informed my team lead, Mr. Karthik, about my sudden absence. I have also handed over my urgent project files to my colleague, Ramesh, who will ensure that the current sprint deliverables are not delayed during my absence. I will monitor my emails occasionally and will be available on my mobile phone for any critical emergencies.
I request you to kindly approve my sick leave for the mentioned dates. I have attached the medical certificate provided by my doctor for your reference and official records. I will resume my duties on November 9, 2026.
Thanking you.
Yours sincerely,
Naveen Kumar
(Signature)
Enclosure: Medical Certificate
Examiner's Marking Scheme Breakdown (Total 8 Marks):
- Format (Sender & Receiver Address, Date, Subject, Salutation, Subscription): 1.5 Marks
- Content (Stating the illness, exact leave dates, task handover, medical certificate): 2 Marks
- Expression (Grammatical accuracy, professional corporate tone, appropriate vocabulary): 1.5 Marks