Email Writing Skills: Maharashtra Board Exam Solved Examples
Question 1: Reservation of Accommodation
As a group leader, write an email to the superintendent of Holidays Home at Mahabaleshwar for making a reservation for the stay of a group of 45 students of your college. make use of the following point.
- Your proposed date of visit
- Number of days and nights stay
- Breakfast, food arrangement
- Reservation charges per day
From:
studentrepresentative@gmail.com
To:
holidayhome@gmail.com
Subject:
Reservation of accommodation for college group.
Date:
September 15, 2021
Respected Sir,
A group of 45 students from A.B. College, Mumbai, intend to visit Mahabaleshwar in the pleasant month of November this year.
We will be much obliged if you will kindly make suitable arrangements for our stay at the Government Holiday Home for three days from 3rd November to 5th November. We are all vegetarian. We are ready to pay all the charges of reservation, stay, meals, and breakfast, etc.
It would also be kind of you if some reasonable tourist company is contacted for hiring a tourist bus on the above days for sight-seeing in and around Mahabaleshwar. We are ready to send advance payment if required.
Kindly inform us immediately to take the necessary steps to collect money from the participants for sending it to you as per requirement.
Thanking you,
Yours Faithfully,
Omtex Classes
Group Leader, A.B. College
Question 2: Invitation for Prize Distribution
Draft an E-mail in a proper format to be sent to a famous and distinguished personality to invite him/her for the “Prize Distribution” programme organized by the college authorities and to be held at your junior college campus. Give a complete programme schedule and details about the event.
From:
collegesecretary@gmail.com
To:
omtexclasses@gmail.com
Subject:
Invitation: Chief Guest for Prize Distribution Programme
Respected Sir,
Our College is organizing its Annual Prize Distribution programme on 30th November 2021. On behalf of the Principal and the management, I am writing this letter to request you to be the Chief Guest. Your courteous presence will motivate and inspire us all.
The event is to be held at our junior college campus at 2:00 PM. You are requested to hand over the prizes to the youngsters who topped the board exams in our college.
Kindly confirm your availability by 20th November at the earliest. The college will make arrangements for your pickup and drop.
Thanking You,
Yours Faithfully,
Ram Gupta
General Secretary
Question 3: Cleanliness Campaign Permission
Imagine you are in charge of a social organization and you want to organize a “Cleanliness Campaign” at a rural place. Draft an E-mail in a proper format to be sent to concerned authorities asking for the necessary permission. Give all details specifying the scope and importance of this event.
From:
socialclub@gmail.com
To:
municipalkommissioner@gmail.com
Subject:
Permission for Organizing Cleanliness Campaign in Badlapur
Respected Sir/Madam,
I am Mr. Karthik, President of the Omtex Classes Club of Badlapur, Mumbai. My club members and I would like to organize cleanliness campaigns in different rural areas of the city.
As we know, cleanliness is a must in our environment to prevent problems like diseases and pollution. We wish to conduct a campaign in your area, Badlapur, and for that, we seek your permission.
We have decided to take this initiative and want to be part of the "Swachh Bharat Abhiyan". It is a wonderful opportunity for people to participate in the campaign and create awareness about cleanliness.
I would be glad if you agree to this small effort of ours. We are awaiting a positive reply so that we can take up the cleanliness campaign in your area and help people as we have been doing so far.
Thanking You,
Yours Faithfully,
Karthik
President, Omtex Classes Club
Question 4: Complaint Regarding Thefts
Frequent cases of thefts have caused fright in the minds of the people in your locality. Draft an E-mail in a proper format to the police department giving all details and happenings to expect immediate action and permanent solution on this issue.
From:
ramgupta2005@gmail.com
To:
mumbaipolice@gmail.com
Subject:
Immediate action required for growing theft cases in Govandi area
Respected Sir,
This is for your kind information that cases of theft are increasing day by day in the Govandi area. Earlier such cases were reported only after sundown or in the night. The residents are in a state of shock and concerned about their security.
Fifteen houses have been robbed in the past three months and five vehicles have been stolen. We have filed complaints regarding the robbery, but there has been no progress in the investigation so far. This boosts the morale of the criminals and leads to an unsafe environment.
Under these circumstances, I, on behalf of the residents of the area, request you to take immediate action for the same. We also request a permanent solution for these theft cases so we can go back to normal living.
Hoping to hear back from you soon.
Thanking You,
Yours Faithfully,
Ram Gupta
Resident, Govandi
Question 5: Letter to Editor on Pollution
Write a letter to the Editor of a Newspaper, making the public aware of rising air and noise pollution in your area. Mention the bad air quality index that appears in the newspaper daily and write about the bad effects of air and noise pollution and suggests some measures to curb it.
From:
ramgupta2005@gmail.com
To:
editor@timesofindia.com
Subject:
Creating awareness regarding increasing air and noise pollution
Respected Sir,
I would like to bring to your kind attention the increasing air and noise pollution in our area, Katrap Naka, Badlapur, through your reputed newspaper. You have recently started publishing the Air Quality Index of the city daily. If we observe the index, air and noise pollution are at their peak in our area. The air quality index is at an alarming stage, and to add to it, sound pollution is also rising day by day.
It is causing great damage to the health of the city. It leads to irritation, loss of sleep, rest, and peace. It is harmful to the physical and mental health of people. Frequent loud noise affects the working efficiency of the people. Persistent noise pollution causes a loss of the sense of hearing.
The solution to the problem is simple; we require a few changes in our personal and business activities. By reducing waste burning and the use of firecrackers, by ensuring that our vehicles have a PUC certificate, by installing purifiers in factories, and by recycling and reusing, we can control the rise in air pollution. Noise pollution can be decreased by keeping the volume of loudspeakers low and reducing honking.
If we all come together, we can surely make a difference. I request you to initiate a campaign for this cause.
Thanking You,
Yours Faithfully,
Ram Gupta
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