March 2010 Secretarial Practice

March 2010

Secretarial Practice

Time : 3 Hours Marks : 100

Q. 1 (A) Select the proper option from the option given below the rewrite the

sentences: (5)[15]

1. Letter or regret is accompanied by _________.
   1. Refund cheque (b) Call latter (c) Dividend warrant.
2. Stock Exchange is a place where ________ are bought and sold.
   1. Shares (b) Goods (c) Services.
3. Dematerialization is conversion of __________.
   1. Physical securities into electronic form
   2. Share certificates into share warrants
   3. Shares into stock.
4. Debenture holders get income in the form of ________.
   1. Dividend (b) Interest (c) Bonus.
5. Dividend is a part of _________.
   1. Capital (b) Profit (c) Reserve fund.

(B) Match the pairs: (5)

Group 'A'	Group 'B'
Commiittee Report Bull Depository Participant Voting Right Interim Dividend	Equity shareholders Preference shareholders Declared between two Annual General Meetings Declared at Annual General Meeting A broker pessimist about rise in share prices A broker optimist about rise in share prices Representative of investors Representative of directors Prepared by experts (10) Prepared by secretary

(C) Fill in the blanks and rewrite the sentences: (5)

1. The shareholder is a ________ of a company.

2. The share certificate should be made ready for delivery by the company

within_________ months after the allotment of shares.

3. Only _________ shares can be converted into stock.

4. Rate of dividend is recommended by ___________.

5. Proceeding of the meeting should be recorded in the minutes book within

__________ days after the meeting.

Q. 2 Write short notes on Any THREE of the following: [15]

1. Type of Report.

2. Role of Stock Exchanges in capital market.

3. External factors determining Dividend Policy.

4. Contents of minutes.

Q. 3 Distinguish between the following: (Any THREE) : [15]

1. Equity shares and Preference shares.

2. Transfer of shares and Transmission of shares.

3. Final Dividend and Interim Dividend.

4. Progress Report and Committee Report.

Q. 4 State TRUE or FALSE with reasons. (Any THREE) : [15]

1. Equity shareholders get dividend every year.
2. A share certificate is a bearer document of title to the shares issued by the company.
3. Debentureholder is the owner of the company.
4. Statutory Books are not compulsory for every company.

Q. 5 Write short answers of the following. (Any TWO): [10]

1. What are the essentials of good report writing?

2. State the circumstances under which a Secretary is required to write a letter

to the debentureholders.

3. What are the provisions regarding payment of dividend to the shareholders

of a company.

Q.6 What is Preference share? Explain the different kinds of preference shares? [10]

OR

What is Deposit? Explain the important provisions in the companies Act pertaining

to deposits.

Q. 7 Define the term 'Depository' and explain the procedure of Depository. [10]

OR

Explain the Books of Accounts to be maintained by a company and the legal requirement

with respect to the same.

Q. 8 Write a letter to a shareholder for issue of Bonus shares. [10]