Formal Letter Writing
Write a letter of application based on the classified advertisement given below:
Wanted librarian for a public library. The candidate should be a graduate or postgraduate with a degree in Library Science
should have computer knowledge and one year experience of working in a library. Address the letter to Reference Manager
XY Charitable Library of your town/city.
7G, Rainbow Colony,
M.G.Road, Dharavi,
Mumbai-17.
22nd April 2014
To
The Reference Manager,
XY Charitable Library,
Pune-411002.
Ref: Classified ad in the Indian Express, dated 22nd April 2014
Subject: Application for the post of Librarian
Dear Sir/Madam,
I wish to apply for the post of Librarian in your esteemed institution. I am an M.A. in English literature from Pune University. I have also passed B. Lib. From the same University with a first class. I have knowledge of Microsoft Word and Excel and have one year’s working experience in the Deccan Gymkhana Library.
I can assure you of the best of service not only in updating your library, but also in its maintenance and upkeep.
I do hope that you consider me suitable enough to call me for an interview. I am forwarding my CV along with this letter.
I am also submitting the photocopies of my M.A. and B. Lib. Certificates.
I hope they meet your requirements.
Yours truly,
XYZ
Encl. : (i) CV
(ii) Photocopy of M.A. Certificate
(iii) Photocopy of B. Lib Certificate
Difficult Words & Meanings
- Classified advertisement: A small ad in a newspaper or online, sorted by type (e.g., jobs, for sale).
- Graduate: Someone who has completed a first university degree.
- Postgraduate: Someone studying for a further degree after already getting one.
- Candidate: A person applying for a job or position.
- Reference Manager: The job title of the person the application is sent to, likely in charge of hiring for the library.
- Esteemed: Highly respected and admired.
- Institution: An organization set up for a specific purpose (e.g., education, charity).
- B. Lib. (Bachelor of Library Science): A university degree for librarians.
- Updating (a library): Adding new books, resources, and information to keep it current.
- Maintenance (of a library): The work of keeping the library and its collection in good order.
- Upkeep: The process of keeping something in good condition; similar to maintenance.
- CV (Curriculum Vitae): A detailed document listing a person's education, work experience, and qualifications.
- Forwarding: Sending something on to someone else.
- Photocopies: Copies of documents made by a machine.
- Encl. (Enclosure/Enclosed): Indicates that other documents are included with the letter.
- Librarian: A professional who works in a library, managing resources and helping people find information.
- Charitable: Relating to an organization that helps those in need.