Letter of Enquiry ( a letter enquiry could be written to enquire about)

Used for seeking information about:

  • a procedure for admission or membership
  • a training programme/course
  • tour / travel arrangements
  • sale / services

Include the following content

  • Refer to the advertisement if mentioned in the question.
  • Specify the information that you need
  • Conclude politely requesting for a prompt response

Sample

Q. You are Meena Saxena of Kanpur. You have come across an advertisement of a coaching centre that prepares students for the Pre Medical Test. Write a letter to the director of the institute asking for information that you require before you decide to join it.

7, Greater Colony
Kanpur
The Director
Sky-High Institute
25 High Street
Kanpur
Subject: Enquiry regarding coaching classes
Dear Sir,

This is in reference to your advertisement in ‘The Daily Times’ dated DD Month YYYY. I am preparing for the Pre Medical Test. I am interested in joining your institute, but before I do so, I would like the following information.

I would like to know the duration and the timings of the course. What is the fee structure and the mode of payment? I would also like to know the strength of each batch and the success rate of your Institute. Do you offer any discount to students who have excelled in academics?

I would be grateful if you could give me a prompt response so that I can take timely decision to join your institute.

Thanking you,
Yours faithfully,

Meena Saxena

Difficult Words & Meanings

  • Enquiry: An act of asking for information.
  • Procedure: An established or official way of doing something.
  • Admission: The process or fact of entering or being allowed to enter a place or organization.
  • Membership: The state of being a member of a group or organization.
  • Arrangements: Plans made for a future event or activity.
  • Specify: Identify clearly and definitely.
  • Conclude: Bring something to an end.
  • Prompt: Done without delay; immediate.
  • Aspiring: Directing one's hopes or ambitions towards becoming a specified type of person.
  • Institute: An organization with a particular purpose, especially one that is educational or professional.
  • Duration: The time during which something continues.
  • Structure (fee structure): The way parts are arranged or organized; here, how fees are set up.
  • Mode (mode of payment): A particular way or method of doing something.
  • Strength (strength of each batch): The number of individuals in a group.
  • Excelled: Been exceptionally good at or proficient in an activity or subject.
  • Grateful: Feeling or showing an appreciation of kindness; thankful.
  • Faithfully: In a loyal and trustworthy manner.
  • Reference: The act of mentioning or alluding to something.
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